Decide what owes a sample
Write down which occasions and items owe a sample, based on risk, customer contract and local rules.
Each day's plan shows which functions and menu items need a sample before service starts.
Samples are taken when someone remembers, so the one function with a complaint has none.
's catering code asks for this "where appropriate for safety". Large events, vulnerable consumers and off-site service are common triggers, and a contract or local rule can make it compulsory. Check what applies to you.